Payment by URCs (URC Manual)

CANTEEN STORES DEPARTMENT MANUAL
FOR
UNIT RUN CANTEEN

✓PAYMENT BY URCs

Payment Against Indent

5.1 On receipt of intimation from the Depots for collection of stores, URCs should arrange payment of the total value, indicated in the payment advise, to the respective Depot in account name CANTEEN STORES DEPARTMENT, PUBLIC FUND ACCOUNT (MAIN) through NEFT/RTGS by obtaining the account number from Depot concerned and provide the details of NEFT/RTGS as proof to the depot at least one day in advance from the date of collection.

Statement of Accounts

5.2 Monthly statements of account on Form CSF 26 are prepared by CSD Depots and are forwarded to URCs showing transactions made during the month in respect of supplies made to URCs and payments received from them. URCs will ensure that the entries recorded in the statement are checked and reconcilled with their books of accounts and the confirmations are to be sent to the Depots by end of following month to confirm the balance. No stores will be issued to URC‟s who have not submitted the confirmation of monthly statement of account to depots.(Authority CSD HO, letter No. 6/F&A/GL/442 dated 07/08/2015 placed as Appendix 5)

Bank Account

5.3 To avoid any problem and to make best use of the facilities offered by the banks, URCs may open their account in the same bank as that of the Depot. They should liaise with their bankers to avail special facilities that the banks may be offering from time to time.

Debit / Credit Notes

5.4 Debit / Credit Notes are issued by Depots due to various reasons like error in pricing, item issued but not charged; items priced but not issued, audit directions, imposition of Govt. levies etc. In such cases, it will be incumbent on part of URCs to accept Debit/Credit Notes and losses, if any, should be adjusted against Q.D. Refer Appendix -6