CSD AFD Online Registration Process 2024CANTEEN STORES DEPARTMENT MANUAL
FOR
UNIT RUN CANTEEN
✓ORGANISATION OF CANTEEN SERVICES
2.1 For a better appreciation of the Canteen Services vis-a-vis the part played by the Canteen Stores Department, it is desirable to understand its composition and broad functions.
2.2 The Canteen Services comprise of the following:-
(a) Board of Control Canteen Services (BOCCS).
(b) Executive Committee (EC) of the BOCCS.
(c) Deputy Directorate General Canteen Services (DDGCS), Quartermaster General’s Branch, Army Headquarters.
(d) Board of Administration (BOA) of CSD.
2.3 The constitution and main functions of the BOCCS, EC of the BOCCS, DDGCS and the BOA of CSD are given below.
Board of Control Canteen Services (BOCCS)
2.4 Composition.
Chairman Hon‟ble Raksha Rajya Mantri (RRM) Members 1. Defence Secretary 2. Financial Adviser, Ministry of Defence (Finance) 3. Quartermaster General (QMG), Army Headquarters 4. Chief of Personnel (COP), Naval Headquarters 5. Air Officer-in-Charge Administration (AOA), Air Headquarters Secretary DDGCS Special Invitees 1. Additional Secretary (MoD) 2. General Manager (CSD)
2.5 Duties.
(a) To advise the Government on the general policy with regard to the Canteen Services.
(b) To control general expenditure and the financial policy of the Canteen Stores Department and to advise the Government on the disposal of profits.
(c) To make appointments, dispose off appeals and hold reviews as postulated in relevant rules.
Executive Committee of Board of Control Canteen Services (EC of BOCCS)
2.6 Composition.
Chairman Additional Secretary, Ministry of Defence (MOD)
Members
1. Joint Secretary (O/N), MoD
2. Additional Financial Adviser, Ministry of Defence (Finance) (dealing with CSD matters).
3. Quartermaster General (QMG), Army Headquarters.
4. Chairman, Board of Administration (BOA) & GM, CSD.
5. Representative of Air Force (Equivalent to the rank of Major General in Army)
6. Representative of Navy (Equivalent to the rank of Major Gen in Army) Secretary Deputy Director General Canteen Services (DDGCS)
2.7 Duties. The Executive Committee will exercise all the powers of the Board of Control unless they consider it fit that a certain matter be referred to the Board of Control. Some of the specific powers that the Executive Committee will exercise are as follows:-
(a) To consider and decide matters beyond the powers of the Board of Administration/General Manager.
(b) Issue of any directions or orders on matters within the jurisdiction of the Board of Administration or General Manager wherein the Committee considers it fit to do so.
(c) Consider and recommend regular establishment of Canteen Stores Department, Head Office and its installations for sanction by the Government.
(d) To consider and decide claims for compensation made by the Unit-Run-Canteens in respect of breakages, shortages and damages where the amount to be paid to the Unit-Run-Canteens on any one item at any one time exceeds Rs 5000/-.
(e) To review and to delegate powers to the Board of Administration/General Manager where considered necessary.
2.8 In respect of cases which affect a particular service, the Executive Committee will obtain the views of the particular Service HQ before arriving at a decision.
2.9 The Executive Committee will meet six monthly or as and when required basis at New Delhi or Mumbai and will review the functioning of the CSD for the preceding quarter and take decisions on the cases put up to it.
Deputy Directorate General Canteen Services (DDGCS), QMG’S Branch
2.10 Composition.
Deputy Director General Canteen Services (DDGCS) – Brigadier Joint Director Canteen Services (JDCS) – Lt Col Deputy Director Canteen Services (DDCS) – CSO
These posts may also be filled by suitable officers on deputation.
2.11 Duties. DDGCS will act as Secretary and his office will function as the Secretariat of the Board of Control and the Executive Committee of the Board of Control and generally assist the QMG in the supervision of the Canteen Services including, interalia, the following :-
(a) Watch progress of execution and implementation of policy laid down by Government, Board of Control and the Executive Committee of the Board of Control.
(b) To deal with all correspondence with lower formations on CSD matters.
(c) Establishment and administration of Canteen Services in peace and operational areas according to the requirements and the policy laid down by the Government, Board of Control or the Executive Committee of the Board of Control.
(d) Frame recommendations regarding establishment for Canteen Stores Department Head Office and its installations.
(e) Arrange transportation facilities for canteen stores and personnel.
(f) Receive and deal with statements of accounts rendered by the Canteen Stores Department.
(g) Visits to CSD establishments and personal liaison with lower formations.
(h) Consult the MOD (Finance) in all matters concerning the Section and the Canteen Stores Department which have a financial implication.
Board of Administration
2.12 Composition. The management of the Department will be vested in the Board of Administration which will consist of:-
General Manager, CSD – Chairman
Joint General Manager-I – Vice Chairman
Representative of Finance – CDA (CSD)
Representative of QMG – Appointed by QMG
Joint General Manager-II – In attendance.
Secretary – Asst General Manager (Secy) 2.13 Representatives of the Navy and Air Force are also associated with the proceedings of Board of Administration as special invitees in so far as the proceedings relate to introduction/deletion of items in the inventory. (Authority: Letters No B/00054/1/DDGCS dt 24 Nov 86 and No B/00054/DDGCS-1 (89) dt 18 Oct 89) DDGCS as special invitee at the discretion of GM, CSD.
2.14 Duties. The Board of Administration will perform the duties indicated herein below subject to any general or special orders issued by the Board of Control or any Committee of the Board of Control. The executive authority will be vested in the General Manager, who will be Chairman of Board of Administration.
2.15 The Board of Administration will be responsible to the Board of Control through the QMG for the following:-
(a) Introduction/deletion of items .
(b) To approve E&W projects falling within its power.
(c) To approve purchase orders above Rs. 20 lacs. (d) To sanction loans to URCs exceeding Rs. 2 lacs and below Rs. 5 lacs.
(e) To recommend cases not within its power to Executive Committee of BOCCS for Sanction.